Call for Grant Management Officer


Deadline: 31 May 2024, 12:00 pm CET

Union of European Federalists - UEF is recruiting a Grant Management Officer to work in the Secretariat based in Brussels.

Main Tasks:

  • Conceptualization and planning of EU  projects (grant writing, content, budget, logistics);
  • Financial responsibility over project implementation, including financial monitoring, budget management and contractual, legal and administrative tasks;
  • Responsibility over events organisation, e.g. international meetings, educational events, etc;
  • Follow-up and reporting of projects (both narrative and financial);
  • Seeking out new relevant project funding opportunities and potential donors;
  • Coordination, engagement, communication and cooperation with project partners from a variety of sectors (CSOs, public bodies, educational institutions, etc.);
  • On demand, there might be support requested on occasion for different tasks to help colleagues, distribute workload and meet the targets of the organisation together as a team.

Essential qualifications and qualities:

  • Master’s degree is an asset but can be compensated with relevant working experience adequate for the position;
  • Excellent command of English (C1);
  • Experience in European project management from initiation to planning, implementation and reporting preferably for at least 2 years ;
  • Experience with creating and monitoring project budgets preferably for at least 2 years ;
  • Experience in fundraising and membership preferably for  at least 2 years;
  • Knowledge of funding schemes from the European Commission and European Parliament;
  • An activist mindset and strong commitment to social change and the values and vision of UEF;
  • Being passionate about membership-based political organisations and volunteering;
  • Proactive and problem-solving mindset, with strong organisational and time management skills;
  • Flexibility and willingness to learn into new things quickly on the job;
  • Team player and comfortable in an international environment;
  • Organised and precise approach to work;
  • Good knowledge of Microsoft Office , collaborative tools and videoconferencing tools.


  • Excellent command of French (C1)  and working knowledge of other EU languages;
  • Knowledge of UEF, its network, values, structure, mission, activities;
  • Previous experience in membership-based and/or political organisations (volunteer experience included).

Contract conditions and remuneration:

  • 6-7 month fixed-term contract (June -July 2024 to 31-12-2024) under Belgian law, with the possibility of renewal;
  • Full-time, 38 hours/week;
  • Monthly gross salary  €2500 plus additional benefits (€50 for public transportation, food vouchers, holiday pay) – equaling approx. to 2200 EUR net remuneration per month;
  • Work during weekends and/or evenings several times a year, with time off in lieu as compensation. The position requires some travels in Europe several times during the year, and all travel-related expenses will be covered or reimbursed by UEF.

Application procedure and agenda

  • Send a CV and a motivational letter by May 31st 2024, 11:59 CET at
  • All applicants should have the right to live and work in Belgium.
  • Successful candidates will be invited for a face-to-face or online interview in the first week of June 2024.
  • The selected candidate would ideally start working from mid June-early July 2024.
  • For all questions, please contact us at