Call for Finance and Administration Officer

Deadline: 18th April 2025

The Union of European Federalists (UEF) is recruiting a Finance and Administration Officer to work in the Brussels based Secretariat.

Main Tasks:

• Managing all finance matters of UEF and related issues.
• Daily follow-up of invoices, expenses, income of the organisation.
• Management of purchases of goods, services for running the office and events.
• Support general budgeting and budget proposals (with Treasurer, Secretary General and Grant Management Officer); Support during audits.
• Supervise budget execution.
• Manage the collection of membership fees.
• Management of fund-raising activities, Identify new fundraising opportunities; build a network of dedicated donors and volunteers.
• Foster strong relationships with major donors to enhance their engagement and positive perception of the organisation.
• Liaising with Belgian administrations and agencies (Partena Professional, Insurances, Banks, Banque Carrefour des Entreprises etc), updating UEF information in case of changes (e.g. payroll, addresses, new employees…), and drafting documents to communicate them when needed.
• Supporting HR related activities (updating internal work regulations, help with keeping track of staff holidays and time off requests, etc.).
• Contribution to UEF activities, supporting projects and events.
• Plan initiatives to achieve financial objectives.
• Establish strong relationships with external stakeholders.
• Close cooperation with the Treasurer, Secretary General and Grant management Officer.

Essential qualifications and qualities:

• Master’s degree is an asset but can be compensated with relevant working experience adequate for the position.
• Excellent command of English (C1).
• Relevant experience in financial management.
• Command of French at native or appropriate level, to liaise with various administrations and service providers in Belgium.
• Knowledge about Belgian administrations applicable to Brussels-based NGO or fast-learner with administrative procedures.
• An activist mindset and strong commitment to social change and the values and vision of UEF.
• Being passionate about membership-based political organisations and volunteering.
• Proactive and problem-solving mindset, with strong organisational and time management skills.
• Flexibility and willingness to learn and adjust to new situations quickly on the job.
• Team player and comfortable in an international environment.
• Organised and precise approach to work.
• Good knowledge of Microsoft Office, collaborative tools and videoconferencing tools.

Desirable:

• Knowledge of UEF, its network, values, structure, mission, activities.
• Previous experience in civil society organisations, especially in back office positions.
• Previous experience in membership-based and/or political organisations (volunteer experience included).

Contract conditions and remuneration:

• 12-month fixed-term contract under Belgian law, with the possibility of extension until 24 months;
• Full-time, 38 hours/week;
• Monthly gross salary € 2,100 (junior position) or  €  2,500 (at least 2 years of experience) plus additional benefits (€50 for public transportation, food vouchers, holiday pay) – equalling approx. to  €  2,150-2,250 net remuneration per month;
• Work during weekends and/or evenings several times a year, with time off in lieu as compensation. The position requires some travels in Europe several times during the year and all travel-related expenses will be covered or reimbursed by UEF.

Application procedure and agenda:

• Send (i) a CV and (ii) a motivational letter by 18 April 2025, 23:59 CET to secretariat@federalists.eu.
• All applicants should have the right to live and work in Belgium.
• Successful candidates will be invited for a face-to-face or online interview  from the 22nd to the 26th April 2025.
• The selected candidate would ideally start working from early May 2025.
• For all questions, please contact us at secretariat@federalists.eu.