Call for Finance and Administration Officer


Deadline: 21st January 2024

The Union of European Federalists (UEF) is recruiting a Finance and Administration Officer to work in the Secretariat based in Brussels.

Main Tasks:

  • Close cooperation with the Treasurer, Office Coordinator and Grant management Officer;
  • Daily follow-up of invoices, expenses, income of the organisation;
  • Support during audits;
  • Support general budgeting and budget proposals (with Treasurer, Office Coordinator and Grant Management Officer);
  • Management purchases goods, services for running the office and events;
  • Management Membership;
  • Liaising with Belgian administrations and agencies (Partena Professional, insurances, Banks, Banque Carrefour des Entreprises etc), updating UEF information in case of changes (e.g. payroll, addresses, new employees…), and drafting documents to communicate them when needed;
  • Supporting in HR related activities (updating internal work regulations, helping with keeping track of staff holidays and time off requests, etc.);
  • Contribution to UEF activities, supporting  projects and events.

Essential qualifications and qualities:

  • Master’s degree is an asset but can be compensated with relevant working experience adequate for the position;
  • Excellent command of English (C1);
  • Relevant experience in financial management;
  • Command of French at native or near native level , to liaise with various administrations and service providers in Belgium;
  • Knowledge about Belgian administrations applicable to Brussels-based NGO,or fast-learner with administrative ease;
  • An activist mindset and strong commitment to social change and the values and vision of UEF;
  • Being passionate about membership-based political organisations and volunteering;
  • Proactive and problem-solving mindset, with strong organisational and time management skills;
  • Flexibility and willingness to learn into new things quickly on the job;
  • Team player and comfortable in an international environment;
  • Organised and precise approach to work;
  • Good knowledge of Microsoft Office , collaborative tools and videoconferencing tools.


  • Knowledge of UEF, its network, values, structure, mission, activities;
  • Previous experience in civil society organisations, especially in back office positions;
  • Previous experience in membership-based and/or political organisations (volunteer experience included).

Contract conditions and remuneration:

  • 12-month fixed-term contract under Belgian law, with the possibility of extension;
  • Full-time, 38 hours/week;
  • Monthly gross salary €1,995 plus additional benefits (€50 for public transportation, food vouchers, holiday pay) – equaling approx. to 2,000 EUR net remuneration per month;
  • Work during weekends and/or evenings several times a year, with time off in lieu as compensation. The position requires some travels in Europe several times during the year, and all travel-related expenses will be covered or reimbursed by UEF.

Application procedure and agenda:

  • Send a CV and a motivational letter by January 21st  2024, 23:59 CET at;
  • All applicants should have the right to live and work in Belgium;
  • Successful candidates will be invited for a face-to-face or online interview in the last weeks of January (from the 22nd to the 31st );
  • The selected candidate would ideally start working on the 1st February 2024;
  • For all questions, please contact us at